Programme Management Specialist

On 24 February 2022, the military of the Russian Federation invaded Ukraine, wit...

On 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and food crisis, large-scale destruction of the country's infrastructure, and disruptions in the provision of critical services and degradation of social fabrics and communities’ ties, triggering one of the world’s most significant forced displacements.

Severe attacks on energy and critical infrastructure facilities leave millions of people without electricity, water or heating supply, struggling to access water, food, health services, materials to repair homes, among others. The continued attacks cause substantial damage to the country’s economy and agricultural production, and also affect the poorest countries worldwide.

UNOPS support to partners spans the humanitarian-development nexus from emergency response to building back better, across the housing, health, education, transport, energy and mine action sectors, through infrastructure, procurement and technical assistance / project management interventions, with the ultimate aim of supporting the country on its EU accession and in its achievement of the Sustainable Development Goals.

The Programme Management Specialist will support the UNOPS Ukraine Multi Country Office (UAMCO) Mine Action Portfolio. The position is based in Kyiv, Ukraine, and reports to the Deputy Portfolio Manager - Planning and the Senior Portfolio Manager. The role involves assisting in programme development, planning, coordination, and management of mine action projects, with a strong focus on supporting activities in Ukraine.

1. Programme Development, Planning, and Coordination Assist the Deputy...

1. Programme Development, Planning, and Coordination

Assist the Deputy Portfolio Manager and Senior Portfolio Manager in ensuring work plans are accurately budgeted and resourced.

Support the management team in translating strategies into implementation plans and monitoring mechanisms.

Coordinate with stakeholders in-country and at HQ to ensure aligned and coherent planning and implementation processes.

2. Resource Mobilization and Monitoring

Monitor donor funding cycles and Ukrainian government policies to identify potential areas of intervention.

Stay informed on mine action, UN Resident Coordinator policies, and cross-cutting priorities such as gender, diversity, conflict sensitivity, sustainability, and environment.

Assist in the preparation of programme documents, including concept notes, proposals, and associated budgets.

Support the drafting and review of funding agreements and other project documents.

3. Programme Management Support

Help analyse funding agreements, develop compliance plans, and establish monitoring frameworks.

Assist in reviewing scopes of work for procurement processes to ensure compliance with funding requirements.

Track programme results, alert management of any deviations, and prepare necessary reports.

Facilitate communication between the Country Programme office and HQ teams to support compliance and implementation of policies and standards.

4. Stakeholder Coordination and Inter-agency Collaboration

Support the implementation of the Humanitarian Programme Cycle and associated funding and monitoring mechanisms.

Assist in developing communication strategies linked to resource mobilization to maximize impact and outreach.

Prepare talking points, briefing notes, presentations, and speeches for official meetings and events.

5. Knowledge and Document Management

Maintain records of programme files and other necessary documents.

Implement relevant standards, tools, and templates to manage programme and project development.

Identify, record, and share best practices and innovative approaches to improve programme performance.

6. People Management (if applicable)

Assist in the effective planning, recruitment, and development of a flexible workforce.

Foster a positive work environment respectful of both men and women.

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only : Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and / or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Advanced University Degree (Master's degree or equivalent) with...

• Education
• Advanced University Degree (Master's degree or equivalent) with 5 years of relevant experience.
• University degree (Bachelor’s degree or equivalent) with 7 years of relevant experience.

Work Experience

Language Skills

Fluency in English and Ukrainian is required.

Fluency in English and Ukrainian is required.

Fluency in English and Ukrainian is required.

Contract type : Ongoing ICAContract level : International ICA - IICA2 / ICS -...

Contract type : Ongoing ICA

Contract level : International ICA - IICA2 / ICS - 10