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Business Assistant

Business Assistant

Gypsy CollectiveUA
8 днів тому
Тип роботи
  • Quick Apply
Службові обов'язки

Why this role matters

At Gypsy, leadership isn’t just about big ideas — it’s about the clarity, coordination, and focus that bring them to life. As a  Business Assistant to our CEO & COO , you’ll play a vital role behind the scenes, ensuring operations run smoothly, priorities stay aligned, and the leadership team stays supported.

You’ll be the trusted right hand helping drive momentum — managing tasks, coordinating across teams, and ensuring nothing gets missed. You’re proactive, detail-obsessed, and thrive in fast-paced environments where things move quickly and purposefully.

Requirements

What makes you a great match

  • 3+ years supporting C-level executives in an operational, assistant, or project-focused role.
  • You’re obsessively organized, deeply reliable, and unshakably calm under pressure.
  • Exceptional written and verbal communication skills — you know what to say and when.
  • Proactive mindset — you don’t wait to be asked; you get it done.
  • Familiar with Slack, Asana, Trello, Notion, and G Suite tools.
  • Comfortable working in high-speed environments with shifting priorities.

Your daily adventures

Task & Project Management

  • Stay on top of CEO & COO priorities — track tasks, manage timelines, and make sure nothing slips through the cracks.
  • Coordinate across departments to delegate, follow up, and keep projects moving forward.

    • Meetings & Communication

  • Schedule meetings, prep agendas, capture detailed notes and manage follow-ups.
  • Act as a communication bridge between leadership and teams — keeping information flowing and aligned.
  • Prioritize what’s urgent, surface what’s important, and send timely reminders when it matters most.

    • Board & Logistics Support

  • Organize board meetings, assist with materials, prep communications, and ensure action items are tracked to completion.

    • Strategic Execution

  • Help leadership align teams with company-wide goals and initiatives.
  • Support the execution of key projects, coordinate cross-functional efforts, and track performance against KPIs.
  • Lead special initiatives that streamline operations or improve ways of working.

    • Benefits

    Flexible payment options : choose the method that works best for you.

    Tax assistance included : we handle part of your taxes and provide guidance on the local setup.

    Financial perks : Bonuses for holidays, B-day, work milestones and more - just to show we care.

    Learn & grow : We cover courses and certifications — and offer real opportunities to grow your career with us.

    Benefit Сafeteria : Choose what suits you — sports, language courses, therapy sessions, and more.

    Stay connected : From team-building events to industry conferences — we bring people together online, offline, and on stage.

    Modern Equipment : We provide new laptops along with essential peripherals like monitors and headphones for a comfortable workflow.

    Your schedule, your rules : Start your day at 9, 10, or even 11 — we care about results, not clock-ins.

    Створіть оповіщення про вакансії для цього пошуку

    Assistant • UA